Today’s companies and organizations are continually under pressure to do more with what they have, or less, improve worker productivity, and minimize labor costs. Repetitive manual tasks, inaccurate time-tracking of labor, and unnecessary overtime all diminish worker productivity ― and impact your bottom line.
As companies seek ways to improve productivity and costs, many are quickly discovering that the manual methods or existing timekeeping systems simply don’t fit the company’s current requirements — including the capability to facilitate and enforce HR policies that would support and improve its workforce. Rigid systems and processes mean high labor costs and low productivity.
The primary challenges of using manual processes include:
- Tracking employee time and attendance is time-consuming and prone to errors
- Manually calculating complex overtime and pay rules is difficult and open to miscalculation
- Matching workforce schedules to production cycles is difficult without real-time staffing information
- Calculating complex leave rules by hand is tedious and creates situations for compliance issues
- Human Resources and managers are often diverted from core responsibilities to provide employees with up-to-date time and attendance, benefit, and schedule information.
Maximizing Workforce Productivity
Scheduling allows organizations to review and manage worker hours both on an individual basis and a department, group or team basis.
To manage individual employees, an organization’s timekeeping system must allow managers to:
- View and edit individual employee schedules
- Update employees’ schedules directly on time cards instead of logging in to a separate scheduling application
- Create an audit trail of changed data
- Notify supervisors of employee leave requests so that approved leave is factored into the individual’s schedule
- Successful scheduling on a group level requires managers to be able to:
- View department schedule (including all workers) for a specific time
- Review schedule summary for the entire month
- Factor in individual workers’ leave time so that responsibilities of the absent worker are covered by the rest of the department or temporary help
- Set up repeating work schedules to maintain scheduling consistency and avoid confusion
When scheduling effectively at both the individual and group levels, managers can readily identify labor overages, outages and opportunities for greater efficiency.
Attendance solutions from C.T.E. Systems can help you automate and streamline manual tasks, reduce errors, and access detailed information in real time ― making managers and supervisors more productive and provide the tools to help their employees to do the same.
Solutions from C.T.E. Systems help you:
- Manage by exception instead of sorting through timecards
- Maximize the effectiveness of your workforce through accurate scheduling. Gain insight into your scheduling, define labor ratios in terms meaningful to your company and prevent approaching overtime
- Provide employees with self-service tools and convenient access to punch, review earnings, transfer and access their schedule, benefit, archived time card information and make time off requests. Minimize inquiries to HR
- Automated enforcement of worker-friendly policies leads to increase in employee satisfaction
- Use dashboards for at-a-glance views of your workforce statistics
- Cut payroll costs by automating complex payroll policies
Managing Overtime Costs